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Privacy Notice

For pupils in Schools and Children in Early Years Settings
Privacy Notice – Data protection Act 1998 and General Data Protection Regulation (GDPR)

Extend Learning Academies Network (ELAN) is a data controller for the purposes of the Data protection ACT/GDPR.
Schools within ELAN collect information from parents/carers and pupils and may receive personal information about pupils from their previous school and the Learning Records Service.


We hold this personal data to:

  • Support the child’s learning
  • Monitor and report on their progress
  • Provide appropriate pastoral care 
  • Assess how well we are doing

The information held includes contact details, national curriculum assessment results, attendance information and personal characteristics such as ethnic group, any special educational needs a child may have and relevant medical information.
We are legally obliged to share information with other agencies (Police, Health, Local Authority) when there are safety concerns about children.

We will not give information about you to anyone outside the school without your consent unless the law and our policies allow us to.

We are required by law to pass some information about you to the Department for Education (DfE) and in turn, this will be available for the use of the LA.

The DfE may also share pupil-level personal data that we supply to them, with third parties. This will only take place where legislation allows it to do so and it is in compliance with the Data Protection Act 1998 and the General Data Protection Regulation (GDPR).

Decisions on whether the DfE releases this personal data to third parties are subject to robust approval process and are based on a detailed assessment of who is requesting the data, the purpose for which it is required, the level and sensitivity of data requested and the arrangements in place to store and handle the data. To be granted access to pupil-level data, requestors must comply with strict terms and conditions covering the confidentiality and handling of data, security arrangements and retention and use of the data.

If any parent/carer wants to receive a copy of the information about them and their child that we hold or share, they should contact the school office at the school their child attends.

If you require more information about how the LA and DfE store and use your information, then please go to the following websites or contact direct:

North Somerset
Data Management Team
People and Communities
North Somerset Council
Town Hall
Walliscote Grove Road
Weston super Mare
BS23 1UJ

Department for Education
Public Communications Unit Department for Education
Sanctuary Buildings
Great Smith Street


Telephone: 0370 000 2288